HR Administrator- Austin
Our Austin-based client is seeking an ambitious HR Admin to join their growing team! You will be responsible for supporting the Talent Acquisition Team by coordinating and scheduling candidate interviews, being the front line of communication with all candidates/recruiters, creating employment offers letters and conducting background checks. Other duties include:
- Coordinate in-person interviews, phone interviews, zoom video conferences, and the coordination of travel arrangements when needed
- Book conference rooms and ensure equipment is properly set up when needed
- Communicate with Recruiters, Hiring Managers, and Candidates for alignment of schedules
- Provide a high level of customer service and professionalism to the Candidates, Recruiters, and Hiring Managers involved in the interview process
- Manage and track the scheduling process in our applicant tracking system
- Prepare and processes high-volume offer letters, conduct reference/background checks and communicate completion to the appropriate team members
- Ensure accuracy, completeness, and compliance across the centralized recruiting function
- Check background check vendor on a daily basis and take necessary action in order to pass/decline checks
- Manage Talent Acquisition Coordinator calendar
- Manage Talent Acquisition Coordinator inbox & prioritize business needs on a timely basis
- Create & update all job descriptions for all areas of the business
- Post all job openings across careers site and external sites as requested
- Assign all appropriate recruiters to requisitions on a daily basis
- Send recruiting survey to all Hiring Managers at offer stage
- Update and manage people business partner job description bank on an ongoing basis
- Support the TA team with system implementation testing
- Book team travel and accommodations as needed
- Create, manage & send all documents to external search firms
- Update all Talent Acquisition documents (spreadsheets, templates, offer letter language)
- Attend all internal and external trainings pertaining to recruitment processes
- Conduct market research to further develop recruiting strategies and materials
- Conduct executive referral screening calls with potential candidates
- Complete expense reports on a weekly basis
- Prepares reports and tracks progress in closing offers
- Support the Talent Acquisition team on additional duties and projects on as needed basis including inquiries and data research pertaining to business needs
- Respond to inquiries and requests from clients and recruiters in a timely fashion
- Maintain confidential and sensitive information
Bachelors degree is preferred, but not required, with at least 1+ year of administrative experience. Strong proficiency in all Microsoft Office programs is required and HRIS experience is a plus!
- Excellent communication (written and verbal) and interpersonal skills, as well as the ability to interface with staff at all levels
- Professional, responsive interaction with candidates
- Strong organizational skills and the ability to prioritize deadlines and multi-task in a fast-paced environment
- Ability to successfully balance work priorities across multiple recruiters & business leaders
- Highly adaptable to a fluid and changing work environment
- Must have excellent follow-through skills and the ability to anticipate and address business needs proactively
- Great team player and finding opportunities to help the team achieve goals and deliverables