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Payroll & Benefits Specialist

The Payroll & Benefits Specialist is responsible for the administration of retirement benefits, leave management and payroll support, ensuring timeliness and accuracy. In this role, you will assist in the bi-weekly payroll processing, conduct audits for each payroll processed, including final audit, audit of termination checks, and responding to reports and requests. The ideal candidate will have 5 years of experience human resources within payroll and benefits, attention to detail and strong interpersonal communication skills.

Job Duties:

  • Conduct audits for each payroll processed, including final audit, audit of termination checks, quarterly tax reconciliation, and responding to accounting reports and requests.
  • Process deductions in arrears for biweekly payroll management and annual back office adjustments.
  • Partner with benefits team for COBRA support and gross up requests
  • Backup support for processing payroll, including auditing and updating timesheets, processing garnishments and benefit deductions, etc. Ensures accurate and timely payroll input, output, and delivery.
  • Administers employee savings plans that may include the company’s 401(k) plan, pension, and deferred compensation programs.
  • Responds to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts.
  • Manages the annual catch-up contribution enrollment.
  • Ensures organizational compliance with federal and local regulations, audits, and non-discrimination laws
  • Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability, FMLA and state leaves.
  • Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
  • Responds to all leave management inquiries from employees and medical professionals maintaining highest confidentiality as required under HIPAA.
  • Assists with the open enrollment process and provides backup support for others on benefits team.
  • Coordinate retirement benefits processing. Handle enrollments, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing.

Essential Skills:

  • Minimum 5 years’ experience in human resources with a concentration in payroll and benefits
  • Proficient in developing and implementing new policies, procedures and programs
  • Ability to develop and coordinate projects and timelines
  • General administrative support experience with an understanding of basic Payroll concepts including, but not limited to: timesheet tracking, accruals, tax set-up and garnishments
  • General knowledge of state and federal laws as they relate to payroll and employment law
  • Education: Bachelor’s degree (preferably in Business Administration or other related fields of study)
  • Certification/License: PHR/SPHR, SHRM CP/SCP or CEBS preferred